Document & Data Capture Software


Great experience, easy to use, integrates with many providers to pull documents from. It stopped downloading documents from banks and other service providers. I was disappointed that the program does not allow us to setup suppliers on the fly that are in a currency other than our native one (other than the one setup as the “main” one in QBO). I also would get a bit frustrated when the syncing would randomly stop for the banks . So we’re able to get all of the documentation that we’re required to close their books super easily.

You don’t have to chase documents at the end of the month, quarter, or year. All your financial documents are securely stored and managed from one place, giving your business peace of mind. Go paperless with all your bills and receipts stored together online. Get copies of documents and key data into Xero automatically.

They’re the only way for you to prove that your numbers are what you say they are — for tax filings, audits and many other purposes. provides a means for you to record and file all of your source docs in one place, and to share them with your accountant in a seamless, secure environment. Set user roles in Hubdoc so staff can complete tasks like uploading receipts without allowing them access to sensitive data and other features. Choose from user roles like upload only, standard, or accountant/bookkeeper. You can take photos on your mobile, use email, scan or upload documents into Hubdoc.


That said, it is a change in process and for some clients, this can be very challenging. It is only as good as the data input and the client/accountant’s dedication to the process. We use Hubdoc for ourselves and our clients because it is an easy way to capture important third party documentation (invoices/bills/statements). It gives us an easy way to capture relevant documents for transactions. The documents are organized in Hubdoc and the transactions are in Quickbooks online. Another stand-out feature for this app is the OCR technology; so it’ll read what’s on the image or the attachment that’s sent to Hubdoc, and the data that’s on there, and try to categorize it as best it can. You can set up some automation in there but for the most part it reads the data quite well and it saves data entry time.

Quicken Vs Quickbooks

Accounting and bookkeeping practices can use Hubdoc to save time chasing documents from clients, do less data entry, and check transactions against original documents. Xero provides resources to help practices set up Hubdoc for their own use, and easily onboard small business clients. With Receipt Bank you’ll want to set up supplier rules so that the application can auto-publish transactions for vendors such as your telephone, rent, utilities, or gas stations.

Receipt Bank also has a line-item extraction feature, which is useful if receipts contain items for different projects or in different tax categories. However, Receipt Bank manages to just edge ahead in a number of categories and makes it our first choice.

  • Share with your accountant, bookkeeper or colleagues to keep them in the loop.
  • Small business with only 2 bank/credit card accounts might find $20/mth too pricey.
  • Join The Ecommerce Insider to receive a monthly roundup of all things ecommerce, accounting, and ecommerce accounting.
  • Receipt Bank’s service for accounting and bookkeeping firms is particularly valuable.

“One of the challenges is having them understand how to get their books done properly and doing that quickly,” he said. New Zealand’s A2X Accounting is drawing on Canadian talent to help scale its company to Shopify size. The global e-commerce accounting software firm has brought in Hubdoc co-founders Jamie McDonald and Jamie Shulman as CEO and head of accounting, respectively. This results in frustration and wasted time not only for the accountant, who has to chase the documents, but also for the client, who has to work with the accountant to retrace their steps. Within one day, invoices and receipts will have vendor name, date, amount populated in the coding fields. Saves hours of time, by not having to log into a bank and download PDFs one month at a time. The first time Hubdoc is connected with a bank, it will auto-fetch all available historical documents allowed by the particular bank.

It’ll instantly be saved, and the computer will file it, plus pull out important details like date, company, dollar amount, etc. The transactions in your company books get misclassified because it’s hard to tell or remember after-the-fact what they were for. You make purchases online, but have to search e-mail history anytime you want to see the breakdown of what you bought. You or your team members make purchases on-the-go, but receipts often get lost by the time you get back to the office. Prior to RocketReach, we would reach out to people through professional networking sites like Linkedln. But it was frustrating for us to have to wait for people to accept our connection requests and sending is too expensive..this was a major speed bump in our workflow and source of never ending frustration..

You’ve got a file drawer with folders, with a lot of time opening, filing, and searching for documents whenever needed. You get the same bills mailed/e-mailed to you each month from the cell phone, utility, internet provider, and similar services. Yes, in both applications you can download all your data, as a zip file from Hubdoc and as a PDF or spreadsheet from Receipt Bank. Receipt Bank integrates with a few more accounting packages; it works with QuickBooks Online and Xero, but also with SageOne and Freshbooks, MYOB Essentials and Kashflow. Hubdoc compounds this security issue by not having an audit log, so you can’t go back to see who changed a total or added a given vendor account.

Hubdoc Technical Details

“It’s hard to believe, but I think the Shopify app ecosystem is still misunderstood, and there’s going to be billion-dollar companies built inside it. In the same way, Klaviyo is building the customer-facing tools, I think we can build the e-commerce back office,” he said. Better alerts for tabs, ready to review tab and failed alert tab. Still haven’t had a response after reporting our problems 3 business days ago.

  • Consumers demand to know what personal data is collected about them, who is looking at it and where it’s traveling.
  • The global e-commerce accounting software firm has brought in Hubdoc co-founders Jamie McDonald and Jamie Shulman as CEO and head of accounting, respectively.
  • Hubdoc gets your key financial docs in one place – automatically.
  • Your documents are synced to your accounting software and you can also create copies in Box.
  • Hubdoc then seamlessly syncs with QuickBooks and/or to capture all bills due for payment in a timely manner.

Fortunately for business owners and providers of remote accounting services like Supporting Strategies, there’s a solution to the challenge of managing source documents. Take a photo of your receipt, invoice or bill with the Hubdoc app. Hubdoc then scans, extracts, and stores your documents, ready for publishing. For clients that only have one checking account and one credit card, $240 per year is too much. They need to have a $5 per month version like QBO Self-Employed that is an low volume entry point. For larger companies with many accounts, Hubdoc at $20/mth is fantastic.

Data Extraction: Veryfi Vs Hubdoc

Receipt Bank enables scanning and photo input, and you can also drag and drop files from your computer into web browser app. It automatically syncs to your banking software and the higher-priced plans include automatic data extraction from bank statements. We announced that in March 2020 we’ll be bundling Xero’s data capture toolHubdocwith Xero Starter, Standard and Premium plans . You’ll be able to say goodbye to chasing documents from clients and manual data entry. Instead, use that valuable time to unlock insights for your clients and opportunities for your practice. As an accountant, I would like to have Hubdoc set up for 100% of my clients.

I held off for a while because I did not have a real need for it at the time. However, I picked it up again and thought I would play around with it. I was very satisfied with the performance overall and plan to implement it through our entire firm. Further, we plan to offer it as part of a package we offer to clients to help them go paperless. Download statements and invoices direct from banks , utilities, and other companies.

Were Experts In Hubdoc!

I really like how the setup is easy and the integration with QuickBooks Online is smooth. I really like the mobile app and that you can upload receipts on the fly. They have a unique email address that they’re given through Hubdoc. Integration with accounting software including Xero, QuickBooks Online and allows up-to-date data to be synced within applications. The entry level for Receipt Bank is also half the price of Hubdoc – though it comes with restrictions on the number of users and on the number of items that can be processed per month. Neither of these applications is a big-ticket expense, so pricing is probably not going to drive your decision. Hubdoc’s support is provided through Xero Central – again a major plus point for those who’re already using Xero as their accounts software.

  • Go paperless with all your bills and receipts stored together online.
  • The promise of a paperless accounting system is fulfilled with our implementation of QuickBooks and Hubdoc.
  • The first time Hubdoc is connected with a bank, it will auto-fetch all available historical documents allowed by the particular bank.
  • In addition, the files are “read-only,” so neither the accountant, the business owner nor anyone else can alter them.
  • Ability to auto-archive to many different cloud storage locations such as Google Drive and ShareFile.

Hubdoc automatically extracts key information from your receipts, invoices, and bills putting an end to data entry and filing of paper documents. Both these applications are cloud-hosted, with strong mobile apps which allow you to photograph or scan in documents – both receipts and bills . They can also fetch statements automatically from suppliers such as telecoms, banks, and utilities – particularly useful if you want to avoid year-end chasing for statements when you want to close your accounts. Hubdoc allows you to import all your paperwork into a cloud-based system that tracks all the information you upload. Hubdoc sends your invoices to for payment and then syncs with QuickBooks—all with bank-level security. Another nice feature of Hubdoc is that you can use it as an excellent document storage system.

Extract Data Capture Automatically

Receipt Bank opens on to a dashboard that summarizes the documents that have entered the system, and makes it easy to see if any receipts need attention before being published to the accounting software. That means you can easily skim over receipts that don’t need your intervention, and streamline your workflow to concentrate on the exceptions.

Cost us time trying to set up, no response from Hubdoc when reporting issues. Would be MASSIVELY HUGE if instead of creating 2 new line items for a receipt that includes sales tax you could just click a “includes sales tax” button before publishing to QBO. This website is using a security service to protect itself from online attacks.


Plus, you can also drag and drop or email scanned documents into your Hubdoc account. Your documents are synced to your accounting software and you can also create copies in Box. We implemented HubDoc for our company to automate recurring invoices from clients into the correct chart of accounts. It ended up saving a lot of time and helping to avoid mistakes that can happen when manually/arbitrarily assigning expenditures to accounts.

PitchBook’s non-financial metrics help you gauge a company’s traction and growth using web presence and social reach. If you care about data privacy, speed and accuracy of your data extraction then see the Veryfi experience below. Consumers demand to know what personal data is collected about them, who is looking at it and where it’s traveling. Associations Now interviewed Managed Human Resources Services Partner Patricia Williams, about employee handbook pitfalls. The Marcum 2021 Year-End Tax Guide provides an overview of many of the issues affecting tax strategy and planning.

Site crashes before invoices are configured and published to Xero. The most common users of Hubdoc are from Small Businesses (1-50 employees) and the Accounting industry. Great idea, poorly executed, cost our business much time and still not working. Access all Xero features for 30 days, then decide which plan best suits your business.

I would love to be able to have separate accounts for each user that can be accessed by a single accountant, or that load receipts into a single accountant portal. There is some risk of corruption with all users having access to all other users’ receipts. hubdoc is great for collecting financial documents and receipts in one place. It is not a solution for anyone who needs to create reports from those documents. Although it is great that they can automatically get bank statements and transactions once linked, these links have been very unreliable historically.

Every time a document is uploaded or fetched, Hubdoc seamlessly creates transactions in your accounting with key data inputted and source documents attached. Consultance Accounting will work on your behalf to set up your accounts with vendors, banks and lenders so that Hubdoc automatically pulls your accounting source documents into one secure hub. Every time a document is fetched or uploaded, Hubdoc extracts the key data and seamlessly creates entries in Quickbooks Online and with the original documents attached. We use Hubdoc with one of our larger accounting clients who use it as part of the software stack in the bookkeeping department. With copies placed in fully customizable folder structures, documents can then be archived and viewed anywhere and across multiple devices via app or browser.

He’s all about the tech – a workflow automation expert and self-proclaimed “recovering appaholic”. So it makes sense that in 2011, Jay rolled everything he knew about accounting and systems into one – launching his cloud-based accounting firm. Get help improving your financial operations and decision making ability without hiring additional staff. Consultance takes care of all of your bookkeeping and accounting needs, so you can focus on managing your organization. It fetches statements, our client statements directly from the source. handles approval, payment and syncs to your accounting. Hubdoc automatically pulls your bills, extracts the key data and publishes to Accounting connector app permanent addition to Jay Kimelman’s digital toolbelt Jay Kimelman has his hands in many different pots.

Cloud-based storage features bank-level protection boasting industry-standard levels of encryption and verification technology. Financial data from uploaded documents or linked accounts can then be published between leading accounting software such as Xero and Quickbooks. Vendor Rules allow how Hubdoc codes docs and data to be changed, ensuring seamless integration within existing systems and user groups. Provider of a cloud accounting platform intended to automate the financial document collection and processing. After setup, Hubdoc will automatically retrieve bank statements, credit card statements, plus your monthly vendor bills for many companies like phone, utilities, web services, and more. No more logging into ten different websites, and you can turn off paper mailings — they’re already all in one spot ready for you whenever you like. The promise of a paperless accounting system is fulfilled with our implementation of QuickBooks and Hubdoc.

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